For smaller organisations, obtaining traceability information may not be a complicated exercise, however the larger the organisation, the more complex the supply chain and data can be.
Complex supply chains increase the risk of the timber order being contaminated by illegally felled wood. Larger organisations may struggle to implement the Due Diligence System effectively without the appropriate resources dedicated to the task, a suitable database is recommended.
Organisations may wish to manage the system in house, perhaps utilising the Quality Management System (QMS) already established to track and keep on top of the traceability responsibilities.
The cost associated with a Due Diligence System can vary and resource may be an issue, however, there is no escaping the regulations as monitoring organisations can carry out checks without any prior warning. If your organisation is found non-compliant to the EUTR, you could face a hefty fine!
There are many database providers that offer support and guidance in collating the information required through web-based questionnaires and may even provide verification services on behalf of your organisation. Alternatively, if the supply chain is not as complex, an organisation could use simple spreadsheets for electronic questionnaires and keep records of documented evidence on file. This will only be effective with the right amount of resource dedicated to managing it.
It’s worth doing thorough research before attempting the exercise, there’s plenty of free information out there to understand your organisations needs and the resource you will need to dedicate to it.